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LearnSpeed Features

Sessions

Session Types

Specify different session types to classify tutoring rates or types of work done. Different billing rates for late cancel and absent attendance types. Sortable. Retire historical types. Assign QuickBooks accounts and item names to use for normal, late cancel, and absent attendances. Define client note template text.

Subjects

Specify what’s being instructed in the session.

Attendance

The student attended, was a late cancel, or no-showed.

Ratings

Up to four customizable rating tables.

Notifications

Automatically send session report emails to clients, students and alternate stakeholders.

Credits

Pre-sell a block of time for a session credit for a student. Automate invoicing and payment. Refill manager for monthly subscription clients.

Locations

Specify the location fo the session. Optional QuickBooks class for invoice items based on sessions that happened in those locations.

Media

Attach media including PDFs or images that will be available to the student and clients as part of the emailed session report.

Time Tracking

Track sessions in either minutes or hours.

Notes

Separate notes for students, clients, and administrators, and group work.

Approval Queue

Separate notes for students, clients, and administrators, and group work.

Draft Mode

Sessions can be saved as drafts and re-edited later.

Attention Flagging

Instructors can mark sessions as needing attention which alerts administrators.

Calendar/Scheduling

Month, week, day, and column views

See calendars in the mode that makes the most sense.

Inline Session Editor

Create and edit session reports directly from calendar events.

Drag and Drop

Change dates and times by dragging and dropping events. Even change the recipient of a event by dragging from one calendar and dropping on another.

Outside Calendar Clients

Change dates and times by dragging and dropping events. Even change the recipient of a event by dragging from one calendar and dropping on another.

Outside Calendar Clients

Change dates and times by dragging and dropping events. Even change the recipient of a event by dragging from one calendar and dropping on another.

Customizable Interface

Users may select whether they see subjects, instructors, available student slots, number students, in events, time in half or quarter hours, and weekends.

Timezones

International timezone support.

Filter Calendars

By username, tags, or account type.

Multiple Attendees

Specify as many people in a meeting as you want.

All Day Events

Specify as many people in a meeting as you want.

Column View

Compare different individual’s calendar side by side. Drag and drop appointments between them.

Student Limits

Set the maximum number of students allowed in an event.

Locations

Filter visible events in the calendar by location.

Change Notifications

Automatic notifications when events are modified or deleted.

Reminders

Automatic reminder notification emails. Configure settings per calendar.

Recurring Events

Specify days of week, number of meetings or an end date.

Shortcuts

Subscribe to the calendars you need access to the most.

Styles

Customize color coding of multiple calendars.

Availability Tracking

Staff may create ‘available’ event types indicating scheduling availability for tutoring sessions.

Session Setup

Predefine choices for inline session report creation including session type, subject, location, and student group.

Emailed Agendas

Automatic daily agenda emails to each tutor with their next day’s schedule.

Notes

Make event notes. Specify that notes be automatically copied into any note field.

Media

Upload or associate existing PDF or image. Will be associated to any session created from the event.

Centers

Logo

Upload any PNG or JPEG. Visible at the top of every page in LearnSpeed.

Groups

Organize as many centers as you like under a single Center Group.

Custom Labels

Call things what you want.

Accounting

Client Register

Record all credit and debit transactions for each client.

QuickBooks Web Connector

Synchronize information directly from LearnSpeed to QuickBooks as often as every minute. New and modified customer records. Item pricing. Invoices. Payments.

Invoices

Email or print invoices. Customize format.

Products

Manage and sell products like books and required materials.

Statements

Email or print statements. Set balance forwards. Customize format.

LearnSpeed Payments

Card On File

Your clients add and maintain their own credit card on file with us.

Pay For Services

Use on file card to pay for invoices or session credits.

Pay As You Go

Use to enable fully automatic pay-as-you-go payment for every session after it is approved.

Timesheets

Automate

Automatically create time sheets from instructor sessions.

Approval Queue

Manually or automatically approve timesheets for pay payment.

Override Rates

Create timesheet types with base payment rates. Or override rates per instructor.

Users

Tags

Manage a fully customized list of user tags and associated with any type of user. User tags can be used to filter search results and report output. calendars in the mode that makes the most sense.

Contact

Full contact information for each user including email, phones, billing and home address.

Address Management

User and center managed home and billing addresses. Administrators can copy over user modified addresses.

Communications Logs

Document and track communications with Instructors, Administrators, and Students.

Email List

User and center managed home and billing addresses. Administrators can copy over user modified addresses.

Referral Manager

Create records for outside partners or organizations.  Connect your clients/parents to referring partners or other referring clients/parents to track who is sending you business.

Students

Work Orders

Capture a history of the work orders agreed on with Clients. One-click email work orders to clients.

Schools

Associate students to schools.

Self Paying

Setup adult students as their as their own clients for self-pay.

Districts

Organize schools by district.

Grades

Assign a customizable grade listing based on graduation date from high school.

Clients

Referred By

Track the source of new clients.

Auto Payment

Control how clients are automatically charged in payment processing.

Instructors

Limit Students

Lock an instructor to a specific list of only the students they are working with.

Profile

Store a detailed profile about the instructor including capabilities and background.

Block Information

Do not present any contact information about students or clients to an specific instructors?

Zip/Postal Proximity Search

Search for instructors based on how close they are to the client and student.

Set Availability

Make instructor automatically available for scheduling between specified times during the day. Note whether they work Saturdays or Sundays.

Administrators

Levels

Have center administrators responsible for just a specific center and Center Group administrators responsible for the entire company.

Widgets

Alert Manager

Post dismissible messages to your clients, students, instructors or administrators they will see the next time they log into LearnSpeed.

Sessions Needing Reports

See what tutoring sessions have occurred that haven’t had a report written.

Recently Accessed

Recent history of what students an instructor has worked with.

Quick Client/Student Create

Add a Client/Student combination in one step.

Tasks Assigned

List of what tasks the user has assigned to others.

Credits Remaining

See how many sessions credits remain for your clients and who needs to reload next.

Tasks To Me

List of what tasks have been assigned to the user.