Full Feature List
Accounts
Unlimited
Have as many client, student, instructor, and administrator accounts as you need at no extra cost.
Online access
All accounts can access their data online from any browser at any time.
Tagging
Tag instructors, client, student, administrators with any keywords that you like
Real Time Account Search
Find accounts by name, tags, or contact details.
User Photos
Include photos of staff members or students.
User and center addresses
Users maintain their own addresses and phone numbers that can then be moved by administrators to center-only copies.
Customize
Rename what instructors and students are referred to in the system.
Embedded Login
Embed login in your own website. Configure LearnSpeed to return users back to your site on logout.
Work Orders
Dynamic Labels
Have up to five custom labeled fields to collect information
Download to PDF
Save work orders as separate PDF files.
Instructors
Limit to students
Allow instructors to have access to any student in their centers or limit them to a specific list of students maintained by adminsitrators.
Communication Logs
Create
Create free form communications logs based on phone or in-person meetings with clients, students, instructors, and administrators.
Download to PDF
Save communications logs as separate PDF files.
Send a communications log to the person it is reference to for their records.
Media
Upload
Upload any image or PDF file into media library.
Associate
Attach media objects to upcoming session events. Instructors will have access to media during instruction.
Archive
Students will have access to media associated to their sessions.
Group
Put media objects into named groups for easy associating
Calendar/Scheduling
General Calendar
Create your own calendars and any kind of event.
Recurring Events
Pick a number of events or an ending date.
Notifications
Notify all attendees on calendar events when the event has changed time or location.
Locations
Associate locations to events.
Availability Locations
Associate locations to availability events and see in proposed appointment search results.
Centers
Unlimited
Have as many centers as you need. Organize by physical location, type of work done, in-center or in-home, etc.
Limit Access
Limit access to discrete centers on a case by case basis to instructors and administrators.
Customize Names
Change what 'students' and 'instructors' are called in centers.
Account Associate
Connect the same instructors, administrators, and students to multiple centers in the same center group.
Sessions
Types
Create session types with their own accounting codes and billing rates.
Location
Associate a location to the event such as in-home or specific center rooms or schools.
Subjects
Create a list of subjects.
Attendance
Customizable list of attendance types
Ratings
Have up to four session ratings with customizable field name and instruction text for session records.
Email Session Logs
Optionally email administrator approved session logs to clients.
Email Others
Optionally BCC session log emails to addresses associated to students or to clients. Use to keep multiple parents or councilors informed.
Client Note Template
Create client note text templates per session type to be preloaded into note field in session log form. Allows custom instructions to instructors on authoring note for the type.
Credits
Session credit
Student limits
Limit the number of students allowed in an events. Set a center default for all new events.
Limit to calendars
Limit creation of session to calendar events to ensure calendar accuracy
Rollovers
Hover over information icon to quickly see a popup of the session details. Click on the icon to pin that popup for scrolling of long descriptions.
Student Groups
Classes
Use for classes
Single page sessions
Create session records for all students in a group session at once on a single page.
Tasks
Topic
Assign a task with a customizable task topic
Students
Assign a student the task is regarding for easy reference.
Active Dates
Set the date/time a task will be available for action by the recipient
Due Dates
Set the date/time a task is considered overdue
Reminders
Reminders about active and overdue task are emailed to task creators and recipients.
Complete
Recipients can complete a task with a note. Creators are emailed notifications on completion.
Widgets
Recent Accounts
See your list of instructors, clients, and students you worked on for quick access.
Quick Client/Student Add
Quickly create a client/student combination right from the homepage. Mark as prospect. Capture phone and email contact details.
Sessions Needing Reports
A list of scheduled sessions that have already occurred but do not have session reports filed. This quickly shows instructors and administrators what is left to be documented. Highlights overdue reports. Administrators filter just their tasks or tasks for the center.
Timesheets
Override Rate
Create an overrided rate per timesheet per individual staff member.
Email Templates
Customize
Change the default email templates for notifications like session logs to include your own messaging.
Visual HTML Editor
No HTML required. Edit your customized HTML email templates using a visual editor.
Places
Districts
Manage a list of school districts.
Schools
Manage a list of schools. Group under districts. Associate to students.
Locations
Maintain a list of locations to relate to events and sessions.